Every core feature is included in every plan. One curriculum, many cohorts, from $79/mo. See plans →
Built for coaches running real cohorts

3x your retention by helping learners actually finish.

Stepflow operators see 3x more mid-cohort renewals because the entire learner journey lives in one place. Learners know what’s next. You know who’s progressing, who’s stuck, and who needs you.

Start your 14-day trialSee how it works

14 days free. Cancel any time during the trial.

Payments secured by Stripe
Northstar · Cohort 14
Live
1
Lesson
18 min video
2
Assignment
Form · 6 fields
3
Coach review
Rubric + notes
4
Certified
Practitioner
Step 4 · Lesson
Content engine playbook
11:12 of 18:00
Step 5 · Assignment
Positioning worksheet
6 of 6 fieldsSubmitted
Step 5 · Coach review
BR
Brandon Reyes
Assigned coach
Clear target audience
Offer stated in one line
Proof of demand
Turnaround 2hApproved
Level up · Certified
Certificate
Sarah Mitchell
Practitioner Level · Northstar Cohort 14
Auto-issued
on approval
Live activity
SMSarah approved on Step 4now
TBTyler joined Cohort 142m
JRJessica submitted a quiz4m
DCDaniel earned Practitioner7m
AKAmara unlocked Step 59m
MBMarcus assigned a coach12m
SMSarah approved on Step 4now
TBTyler joined Cohort 142m
JRJessica submitted a quiz4m
DCDaniel earned Practitioner7m
AKAmara unlocked Step 59m
MBMarcus assigned a coach12m
24 learners
98%COHORT PROGRESS
0%
Average cohort completion
3x
Mid-cohort renewals
0K+
Learners onboarded in 2026
0s
From signup to first map
24/7
Coach review queue
Our clients

Trusted by founders and programs worldwide.

Week three of the cohort

You are not short on effort. You are short on visibility.

You built a good program. You show up for every call. But the work happens between the calls, and that is the part you cannot see.

So you spend your energy reconstructing where everyone is instead of moving them forward, and you find out someone disengaged only when they ask for their money back.

What this costs you
6–9 hrs
a week on admin that is not coaching
Half
your cohort quietly stops before the finish
Sound familiar?
1
You cannot answer "who is behind?" without digging

The answer exists, but it is spread across a course host, a chat tool, a form, and your own memory.

2
Your best learners get the least of your attention

The loudest people in the group chat absorb your hours. The quiet ones who needed you most just leave.

3
Every launch means rebuilding the same thing

New docs, new links, new tracking sheet. The program never compounds, it just repeats.

4
You have no proof the work worked

You know your program changes people. You just cannot show it, so renewals and referrals rest on goodwill.

The map → step → progress spine

One view to track every learner

See each learner’s progress, recent activity, assigned coach, submissions, and status without building another report. Your team opens Stepflow and immediately knows where to focus.

Give learners a clear path

Turn lessons, assignments, forms, events, and approvals into one structured journey. Each learner sees exactly what to complete next.

7 days quiet

Catch disengagement early

Live engagement scoring tracks every member's activity across the curriculum, community, and live events. Yellow flag at 7 days quiet, red at 14. Coaches get a queue of who needs them today.

FoundPractAdvMast

Make renewals easier

Turn completed work into visible progress, certifications, and clear next levels that give learners a reason to continue.

Curriculum

Maps that shape the journey, not just display it.

Each step locks until the work is approved, so your coaches stop chasing and your learners stop guessing.

  • Video lessons, quizzes, assignments, and form gates in one sequence
  • Steps unlock on approval, so you can retire the nine-email reminder sequence
  • Drip by date or by progress, per cohort
northstar.stepflow.app / maps / build-your-audience
Build Your Audience
6 steps · live
WelcomeWorksheetPlaybookQuizOffice hoursCertified
northstar.stepflow.app / submissions
Review queue
3 pending · 1 overdue
SM
Sarah Mitchell
Kickoff form · just now
Review✓ Approved
TB
Tyler Brooks
Day 2 reflection · 12m ago
Review✓ Approved
JR
Jessica Reid
Quiz: foundations · 2h ago
Overdue
DC
Daniel Cooper
Mid-cohort assessment
Approved
! Auto-flagged · Jessica Reid untouched for 48 hours
Coaching

A review queue, not an inbox.

Submissions land in one queue, sorted by urgency. Auto-flag when no coach has touched it in 48 hours. Inline rubrics, file attachments, and auto-revision requests if the work isn't there yet.

Community

Channels by cohort, by topic, by space.

Public self-join channels for the workspace, private invite-only channels for sensitive cohorts. Pinned messages, notification levels, learner directories.

# cohort-wins
SM
Sarah Mitchell · 2m
Just shipped my first map gate. Students unlocked for Day 2 automatically.
TB
Tyler Brooks · 1h
Coach feedback turnaround dropped from 3 days to 14 hours.
Certification

Multi-level proof learners can show.

Level 1-2-3-Mastery progression with auto-issued certificates and on-profile badges. Turn your program into a transformation people can prove they completed.

Foundations
Practitioner
3
Advanced
Advanced
4
Mastery
Mastery
Certificate · Practitioner Level
Sarah Mitchell
Issued April 28, 2026 · Northstar Cohort 14
Built for

Made for programs where someone is accountable for the outcome.

Whatever you call your program, the spine is the same: people move through structured work, someone reviews it, and completion has to be provable.

Coaches & mentors

From your first cohort to your hundredth. One all-in-one platform your learners actually finish, and coaches who know by Monday morning who needs them.

41% to 78%
completion, one cohort
3d to 2h
coach turnaround
Learn more →

Event companies

Take attendees from RSVP through to follow-through. Gate the pre-event prep, the in-event work, and the post-event application so the value outlasts the room.

3 phases
pre, during, post event
1 place
RSVP through replay
Learn more →

Certification bodies

Multi-level credentialing where each level gates on reviewed work, so the badge means something. Built-in proof, not a PDF generator bolted onto a course host.

4 levels
Foundations to Mastery
2 proofs
certificate and badge
Learn more →

Cohort-based programs

Run many batches at once, each with its own schedule, channels, coaches, and certification track, all built on one curriculum you maintain in a single place.

10 cohorts
running at once on Pro
1 curriculum
behind all of them
Learn more →

Community creators

Give your community a reason to stay past month two. Structured tracks and visible progress turn a feed into a path, and quiet accounts get flagged before they lapse.

7 days
to a quiet-learner flag
2 channel types
public and private
Learn more →

Course & product creators

Move beyond evergreen. Certify completion, charge per cohort instead of per download, and turn one-time buyers into learners who come back for the next level.

10 min
to your first cohort live
1,000 learners
included on Pro
Learn more →
What actually changes

The six things that decide whether a cohort finishes.

None of them are about software. They are about what happens on a Tuesday when a learner stops showing up and nobody has time to notice.

The reality

A learner goes quiet in week two

Nobody notices until the refund email arrives, because progress lives in five separate tools.

On Stepflow

Flagged at 7 days, escalated at 14

Engagement scoring watches activity across curriculum, community, and live sessions, and hands the assigned coach a list of who needs them today.

The reality

Feedback lands days late

Submissions pile up in inboxes and DMs, so the learners who chase hardest get reviewed first.

On Stepflow

A queue sorted by urgency

Every submission lands in one place with inline rubrics, and anything untouched for 48 hours auto-flags. Operators went from a 3-day turnaround to 2 hours.

The reality

You rebuild the program every cohort

Duplicated docs, re-sent links, and a new spreadsheet each time you open enrollment.

On Stepflow

One curriculum, many cohorts

Build the map once and run up to 10 batches on it, each with its own schedule, channels, coaches, and certification track.

The reality

Sunday goes to progress reports

You stitch together completion numbers by hand so you can tell who is actually on track.

On Stepflow

The tracker is already built

The fulfillment view shows every learner, their coach, their last activity, and their status without you assembling anything.

The reality

Learners do not know what is next

A folder of resources is not a path, so people stall out and quietly disengage.

On Stepflow

Gated steps, always one next action

Maps unlock step by step as work is approved. Operators have taken completion from 41% to 78% inside a single cohort.

The reality

Renewals are a negotiation

Without proof of transformation, you are asking people to pay again for more access.

On Stepflow

Provable outcomes they can show

Multi-level certifications and on-profile badges make progress visible, which is why mid-cohort renewals run about 3x higher.

One platform. Not nine.

And it costs less than what you are paying now.

Teams switching to Stepflow cancel an average of 9 subscriptions in the first month. Here is the line by line, software only.

What you get with Stepflow
Replaces
Cost replaced
Cohort & program management
DiscoMighty Networks
$499/mo
Curriculum + map builder
KajabiThinkific
$179/mo
Community + channels + DMs
SkoolCircleSlack
$99/mo
Live events + RSVP + replays
CalendlyVimeo
$125/mo
Forms, submissions + enrollment pages
TypeformWebflow
$39/mo
Coach assignment + workload
Airtable
$24/mo
Progress + engagement dashboards
DataboxGeckoboard
$79/mo
Certifications (multi-level)
AccredibleSertifier
$45/mo
Drip sequences + nudges
GoHighLevel
$97/mo
Typical software you would otherwise pay for
$1,186/mo
Stepflow Pro
$199/month

3 programs, 10 cohorts, 1,000 learners, 100 GB. Every core feature, every plan.

You keep
$987/mo
$11,844 back per year
Start free trial
14 days free · cancel any time
Loved by operators

The teams running the hardest cohorts.

Our completion rate jumped from 41% to 78% in one cohort. The map gates do the work nine emails used to do.

EC
Emily Carter
Founder, Northstar Coaching

I used to spend Sundays building Notion dashboards. Now the fulfillment tracker tells me on Monday morning who needs my attention.

ML
Marcus Lane
Lead Coach, Pinecrest Mastermind

We replaced Kajabi, Circle, and a Zapier mess. Learners stopped asking 'where do I go?' on day three.

OB
Olivia Bennett
Head of Programs, Bright Path Studio

Finally, a tool where my coaches actually use the dashboard. The review queue alone is worth the switch.

NP
Nathan Pierce
Director, Apex Cohort Academy

Set up a custom-domain enrollment funnel in 20 minutes. Enrollment stopped being the part of launch week I dreaded.

RH
Rebecca Hall
Operator, Forge Coaching Collective

Multi-level certs let us actually charge for transformation, not just a course. Renewals doubled.

JW
James Whitman
Founder, Bedrock Programs

Our completion rate jumped from 41% to 78% in one cohort. The map gates do the work nine emails used to do.

EC
Emily Carter
Founder, Northstar Coaching

I used to spend Sundays building Notion dashboards. Now the fulfillment tracker tells me on Monday morning who needs my attention.

ML
Marcus Lane
Lead Coach, Pinecrest Mastermind

We replaced Kajabi, Circle, and a Zapier mess. Learners stopped asking 'where do I go?' on day three.

OB
Olivia Bennett
Head of Programs, Bright Path Studio

Finally, a tool where my coaches actually use the dashboard. The review queue alone is worth the switch.

NP
Nathan Pierce
Director, Apex Cohort Academy

Set up a custom-domain enrollment funnel in 20 minutes. Enrollment stopped being the part of launch week I dreaded.

RH
Rebecca Hall
Operator, Forge Coaching Collective

Multi-level certs let us actually charge for transformation, not just a course. Renewals doubled.

JW
James Whitman
Founder, Bedrock Programs
4.8 average rating from 80+ active operators
1 · Your map
2 · Your cohort
SMTBJRDCAK+19
3 · Your review queue
SM
Positioning worksheet
Submitted 12m ago
Review✓ Approved
4 · Your first certificate
Sarah Mitchell
Practitioner Level · issued automatically
Built live in your first 10 minutes. Cancel any time during the trial.
What the trial actually gives you

Run one real cohort on it. Then decide.

You get the whole product for 14 days, not a limited demo. Build your real curriculum, invite your real learners, and see the difference in your own numbers before you pay anything.

  • Every core feature is in every plan, so nothing you build breaks when you scale
  • Your first map, cohort, and channel go live in under 10 minutes
  • Import your learners by CSV and start where you already are
  • Your data stays yours. Full export whenever you want it
Pricing

One plan covers every program.

All core features are in every plan. Pick the size that fits your business, not the feature list you can afford.

Starter

For solo coaches launching their first cohort.

$79/mo
or $63/mo billed annually
Start free trial
14 days free
Programs1
Cohorts1
Learners250
Trainers10
AdminsUnlimited
ManagersUnlimited
SupportEmail
All core features included
Most popular
Pro

For established coaches running several cohorts at once.

$199/mo
or $159/mo billed annually
Start free trial
14 days free
Programs3
Cohorts10
Learners1,000
Trainers30
AdminsUnlimited
ManagersUnlimited
SupportEmail
All core features included
Enterprise

For larger coaching and certification organizations.

Custom
Custom pilot available
Talk to sales
Scoped to your program
Programs10
Cohorts25
Learners3,000
TrainersUnlimited
AdminsUnlimited
ManagersUnlimited
SupportEmail
All core features included

Cancel any time during the trial.

Payments secured by Stripe

Make your next cohort the one that finishes.

Spin up your first map, cohort, and channel in under 10 minutes, then invite your learners and watch the difference.

Start 14-day trialTalk to sales

14 days free. Cancel any time.